HireGuard is the continuously-verified compliance platform for UK plant, tool and equipment hire depots. PUWER and LOLER paperwork, hirer due diligence, insurance verification — every record reachable in three clicks, every certificate current.
Hire depots run under at least seven overlapping regulatory regimes. We track each one against its own cadence — not a generic annual checklist — and only re-issue your trust mark when every regime is current.
Periodic inspection schedules per equipment class, competent-person sign-offs, defect reports linked to the unit's serial number, and statutory inspection certificates kept indexed by hire-out date.
6-monthly thorough examinations for accessories used to lift people, 12-monthly for other lifting equipment, report-of-thorough-examination forms held for the unit's life — and every dispatch checked against current LOLER status.
NPORS, CPCS and CITB card verification at point of hire, refresher-training expiry tracking, and a competency register that survives staff turnover so site-foreman fines don't come back as your problem.
Identity verification for high-value hire — passport / driving licence scan, address verification, business-status checks for trade accounts. Trigger threshold per asset class, audit trail per transaction.
Hirer's insurance certificate validation at dispatch — third-party liability, road risks where the asset is road-going, employer's liability where the hirer's staff will operate. Sub-hire chain visibility so a re-hire isn't an exposure black hole.
Pre-hire condition reports with photographic evidence, plain-English hire terms aligned with HAE/CPA model agreements, damage recovery process that holds up to small-claims scrutiny.
Most depots already have the records — somewhere. The problem is that "somewhere" isn't auditable, isn't current, and isn't visible to the customer at the moment of hire. HireGuard fixes that, in four stages.
One structured intake captures your equipment register, current PUWER/LOLER status, and the operator competency cards on file. We pull the public bits — HSE notices, Companies House, ICO — automatically.
Every regulatory cycle has a baked-in cadence. We prompt for what's coming due, automate what we can verify ourselves, and escalate what's overdue.
At point of hire, the system checks the unit's PUWER/LOLER currency, the hirer's CDD status, and the insurance certificate. Red flag = no dispatch. Green = paperwork already filed.
One embeddable trust mark for your website, your hire agreements and your depot signage. Customers click it and see what was verified, when, by whom — exactly what a contracts-manager auditor would have asked for anyway.
Ten UK depots will join the private beta this winter — running the full pipeline live for ninety days while we tune to the way real plant yards actually work. Mixed-fleet preferred. Tell us what you hire and we'll keep a slot.